OfficeTools, “OT” and/or Client Portal PRIVACY POLICY
This Privacy Policy explains OT’s policy regarding the collection and protection of Personal Data supplied by users or collected by us from users of the Client Portal and/or OT websites and document transfer services (the Service).

OT, and Client Portal, an OT service, define “Personal Data” as any data from which it is practical to directly determine the identity of an individual. Any capitalized terms not defined in this Privacy Policy have the meanings given in the Service’s License and Service Agreement (the “User Agreement”). This Privacy Policy may be updated by Client Portal and/or OT from time to time. Client Portal and/or OT will provide notice of materially significant changes to the Privacy Policy by posting notice on its websites.

By registering to use OT, the Client Portal, the OT service, you agree (1) to comply with the terms and conditions of this Privacy Policy and (2) that Client Portal and/or OT may process (i.e., collect, use, etc.) your Personal Data as described in this Privacy Policy or the User Agreement. Personal Data may be processed by Client Portal and/or OT in the country where it was collected as well as other countries (including the United States) where laws regarding processing of Personal Data may be less stringent.

HOW Client Portal and/or OT USES INFORMATION

Personal Data. We will not sell the email addresses of registered Users to non third parties. OT reserves the right to provide names, mailing addresses and phone numbers of its registered users to any of its affiliates or other 3rd parties.

We will not view the files that you transfer using the Service.

We may view your file system information (file extensions, sizes etc. but not your file contents) to provide technical support.

You acknowledge and agree that Client Portal and/or OT may occasionally send you administrative communications regarding your account or the Service via email.

Cookies and Passive Data Collection. Client Portal and/or OT uses cookie, IP address, and URL information to improve and further develop the Service, and to provide enhanced features to Users, where available. Client Portal and/or OT uses cookies to save User screen names, session validators, and on Users’ browsers and hard drives, and may use them to provide tailored products and services to those Users, as they become available.

IP Addresses also help us to diagnose problems with our servers, to administer the Service, and to otherwise provide the Service to our Users.


Personal Data. Once you register with Client Portal and/or OT and sign in to the Service, you are not anonymous to Client Portal and/or OT

When registering with Client Portal and/or OT, you provide Personal Data, which may include company name, industry, number of employees, phone number, your title, city, state, country, zip code, a user name, confirmed email address, and a password. When backing data up with the Service, you send us that data and you also are sending file system information, including names of files and directories. Client Portal and/or OT may also record your IP address when you submit information.

Client Portal and/or OT also may collect, at your option, certain preference and demographic information from you.

Information collected by Client Portal and/or OT is used for internal purposes of providing the Service, providing support to users, and to improve services. Aggregating non-identifying information supplied by users allows Client Portal and/or OT to understand its user base and to improve services.

To protect your account information, please keep your password secure.

All Users may opt to remove their Personal Data from our live database by contacting Client Portal and/or OT and canceling their Client Portal and/or OT user account.

Cookies and Passive Data Collection. Client Portal and/or OT automatically receives and records information on our server logs from your browser, including your IP address, cookie information, and the page you request.

Users should be aware that other websites visited before entering the Client Portal website might place Personal Data within a User’s URL during a visit to their website, and Client Portal and/or OT has no control over such websites. Accordingly, some of this information may be logged by Client Portal and/or OT

Links to Third Party Sites. The Client Portal and/or OT websites may contain links to other sites that are not under our control. These web sites have their own policies regarding privacy. You should review those policies before visiting the web sites. We have no responsibility for linked web sites, and we provide these links solely for the convenience and information of our visitors.


Client Portal and/or OT Service Providers

Client Portal and/or OT may disclose Personal Data to third parties, normally to process credit card information for orders. However, at a future time, Client Portal and/or OT may need to provide users’ Personal Data to other third parties to deliver specific services to the user (such as hosting services, affiliated services or support services). At a minimum Client Portal and/or OT will require the third party to certify they follow privacy protection equal to Client Portal and/or OT’s. Users will also be provided with a mechanism to opt-out of having their Personal Data viewed by such third parties. This will be done through the third party and not OT.

Law Enforcement; Subpoenas. Client Portal and/or OT may disclose Personal Data, including the data you transfer with the Service, with or without notice (a) if required by a subpoena or other judicial or administrative order, (b) where required by law, or (c) at our sole discretion, where we deem it necessary to protect the safety of any individual or the general public or to prevent violation of our User Agreement or the rights of Client Portal and/or OT or any third party.

Client Portal and/or OT Affiliates

Although Client Portal and/or OT currently does not have a parent company, any subsidiaries, joint ventures, or other companies under a common control (collectively, “affiliates”), it may in the future. Client Portal and/or OT may share some or all of your Personal Data with these affiliates, in which case it will require our affiliates to honor this Privacy Policy.

Change of Ownership. In the event of a change in ownership, or a direct merger or acquisition with another entity, we reserve the right to transfer all of Client Portal and/or OT User information, including Personal Data, to a separate entity. We will use commercially reasonable efforts to notify you (by posting on our website or an email to the email address you provide when you register) of any change in ownership, merger or acquisition of Client Portal and/or OT’s assets by a third party, and you may choose to modify any of their registration information at that time.

SECURITY. Client Portal and/or OT uses industry standard security measures to protect against the loss, misuse and alteration of the information under our control. Although we make good faith efforts to store the information collected by Client Portal and/or OT in a secure operating environment that is not available to the public, Client Portal and/or OT cannot guarantee complete security. Further, while we take reasonable steps to ensure the integrity and security of our network and systems, we cannot guarantee that our security measures will prevent third-party “crackers” or “hackers” from obtaining this information.

PRIVACY COMPLAINTS. If you have a dispute or complaint about privacy on a Client Portal and/or OT website, we kindly ask that you attempt first to resolve the issue directly with Client Portal and/or OT by emailing

CONTACTING Client Portal and/or OT

Users with questions about this Privacy Policy and any of the aforementioned statements may contact Client Portal and/or OT the following ways:
Attn: Privacy Policy, Client Portal and/or OfficeTools
514 Commerce Avenue, Suite D, Palmdale, CA  93551

REVISIONS TO THIS POLICY. Client Portal and/or OT reserves the right in our sole discretion to revise, amend, or modify this policy and our other policies and agreements at any time and in any manner. Notice of any revision, amendment, or modification of this policy will be posted on the Client Portal and/or OT websites, and a User’s continued use of the Service will signify agreement to such changes.


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