Tracking tasks is the most pertinent step in an effective time and billing process. When we begin as new business owners it’s hard to see the need to track everything. “I value bill everything, I only flat rate invoice!” Why would we want to include another process and possibly use one more software application in the already daunting task at hand as a CPA firm?
Let’s face it; we operate in a world that demands the need to multitask. To survive and even get ahead you must be able to accomplish five things at once. Thus making it harder and harder to track our time, resulting in huge discrepancies in our utilization reports, (if we can even get our hands on them), as well as not observing the staff members who are really affecting our business positively and even worse avoiding the task altogether. This should stimulate the idea: “How many billing opportunities have I missed?”
Office Tools Professionals Practice Management software provides a time and billing solution that empowers you to capture billable opportunities to help your business grow. Within the customization features of Practice Management, we will determine the work codes we will use to track our billable and non-billable time. Our software has a standard billable rate per staff member as well work code, including three alternate tiers of billable rates. As we complete activities off of our work list whether it is a client telephone call, accounting, or bookkeeping we are prompted to track our time. When completing tasks throughout the day we capture more accurate records quickly resulting in a streamlined method that takes seconds to complete.
The bottom-line is so many firms are using sometimes up to five different software applications to complete the administration chore within their firm. This is frustrating, inaccurate and wasting up to one hour a day per staff member. You do not get paid for administration work but you must do it! Our Practice Management software cuts down how long you spend in administration work by managing the time, billing, paperless document storage, call tracking and CRM functions to name a few. Our system is completely integrated; by completing a call or assignment you automatically fill out a time card, which fill’s in the work in progress for the client and then that time can be invoiced…all in one step.
That is why we consider Practice Management software the accountants workflow solution!